City of
June 28, 2010
1. Regular meeting called to order by Mayor May at 7:00 PM.
2. Present at roll call were members: Bowers,
City Staff and Appointees present:
3. Pledge to the flag.
4. Approval of the agenda
Motion
by McNabb-Stange, with support by Tossava, to add Item 13.D., Rejecting the
bids for the water department van, and to approve the Agenda as amended.
All ayes. Motion carried
5. Approval
of minutes of the regular and closed session meetings of June 14, 2010.
Motion
by Tubbs, with support by McNabb-Stange, to approve the minutes as presented.
All
ayes. Motion carried.
6. Proclamations: (None).
7. Public
Hearings: (None).
8. Formal
presentations and requests:
A. Request
from Nancy Goodin, Marketing and Training Director at Hastings City Bank, to decorate
sidewalks as part of a fundraiser for Relay for Life.
Motion
by Wood, with support by Tossava, to approve request under direction of City
staff.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion carried.
B. Request
from Brad Gee, Hastings Rotary Golf Committee Member, to allow the provision of
beer at the Rotary Disc Golf Outing. Consider Resolution 2010-22 to stay
the necessary ordinances.
Motion
by Bowers, with support by McNabb-Stange, to deny request.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion carried.
C. Request
from Lynn Hatfield, Downtown Business Team, to hold annual sidewalk sales.
Consider Resolution 2010-20 to stay the necessary ordinances.
Motion
by Tubbs, with support by Bowers, to approve request under direction of City
staff and adopt Resolution 2010-20 as presented.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
D. Request
from Casey VanEngen, Worship Pastor at
Motion
by Tubbs, with support by Tossava, to approve the request under direction of
City staff.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
E. Request
from Megan Lavell, Thornapple Arts Council, to place a piano on the sidewalk on
the corner of
Motion
by Wood, with support by McNabb-Stange, to approve request under direction of
City staff.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
F. Request
from Carrie Larabee, Regional Commissioner-Hastings AYSO, for the use of soccer
fields at Fish Hatchery and
Motion
by Tubbs, with support by McNabb-Stange, to approve request under direction of
City staff.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion carried.
G. Request
from Julie DeBoer, Sales Manager for WBCH radio, for special parking privileges
downtown.
Motion
by Bowers, with support by McNabb-Stange, to deny request.
Ayes: Bowers,
Nays: Tubbs.
Absent: None.
Motion
carried.
Motion
by Jasperse, with support by Tossava, to direct the staff to investigate
alternative solutions.
Ayes:
Nays: Bowers.
Absent: None.
Motion carried.
H. Request
from Doug and Margaret Decamp and Family to purchase the “Avian Ascent” exhibit
and gift it to the City of
Motion
by Bowers, with support by Wood, to accept the gift with appreciation.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion carried.
I. Request
from Ryan Rose, Program Director for YMCA, for the use of Fish Hatchery ball
field.
Motion
by
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
9. Recommendations from other Boards: (None).
10. Ordinances: (None).
11. Resolutions:
A. Consider
Resolution 2010-19 amending the operating budgets for the 2009/2010
fiscal year.
Motion
by Tubbs, with support by Bowers, to adopt Resolution 2010-19 as
presented.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion carried
B. Consider
Resolution 2010-21 (MDOT) for the annual Summerfest Parade.
Motion
by Bowers, with support by McNabb-Stange, to adopt Resolution 2010-21 as
presented.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
12. Appointments:
Consider
appointing the following delegates to the MERS Annual Meeting in September
2010:
Jeff Mansfield, Officer
Delegate
Jim Lee, Employee Delegate
Tina Maurer, Employee
Alternate
Motion
by Bowers, with support by McNabb-Stange, to approve the appointments.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
13. Bids, Contracts, Agreements, Abandonment’s, and Sales:
A. Consider
sale of 1998 Pontiac Grand Prix to Andy Lustey for the bid amount of $2,200 as
recommended by Director of Public Services
Motion
by Wood, with support by Tossava, to sell the vehicle as recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
B. Consider
sale of 2005 Chevy Tahoe to Grace Quality Used Cars for the bid amount of
$3,656 as recommended by Director of Public Services
Motion
by Tossava, with support by Wood, to sell the vehicle as recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion carried.
C. Consider
approval and authorization for the Mayor to sign the engagement letter with
Rehmann Robson for financial audit services for the 2009/2010 fiscal year in
the amount of $16,500.
Motion
by Tossava, with support by McNabb-Stange, to approve and authorize the Mayor
to sign the engagement letter as presented.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
D. Consider
rejecting all of the bids on the 1999 water department van.
Motion
by Bowers, with support by Jasperse, to reject all the bids.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion carried.
14. Consent items without individual discussion:
A
Kent
Oil & Propane - $7,303.55
Soil
and Materials Engineers, Inc. - $5,964.94
WEBB
Chemical - $6,812.19
MML
- $77,145.48
B. Minutes
of the ZBA meeting of June 15, 2010.
C. Minutes
of the Barry County Board of Commissioners meeting of June 8, 2010.
D. MML
Legislative Link dated June 22, 2010.
E. Minutes
of the Library Board of Directors meeting June 21, 2010.
F. Minutes
of the Barry County Central Dispatch Administrative meeting of May 24, 2010.
G. Minutes
of the Barry County Central Dispatch Technical meeting of May 17, 2010.
H. The
I. Green
Gables Haven Annual Budget for 2009/2010.
J. Communication
from Hearts in Motion.
K. Minutes
of the Joint Planning Committee meeting of June 21, 2010.
L. Minutes
of the DDA meeting of June 17, 2010.
Motion by McNabb-Stange, supported by Wood,
to receive and place on file Items 14.A. through 14.L. inclusive.
All
Ayes. Motion Carried.
15. City Manager's report:
A. Chief
of Police Sarver gave his report.
B. Clerk/Treasurer
Emery gave his report.
C. Community
Development Director Hart gave his report.
16. City
Attorney's Report: (None).
17. Legislative Director’s Report: (None).
18. Open
Public Discussion from the Floor:
Bob
Dickinson: thanked Chief Sarver for assistance with Living Laura’s Hope
Run/Walk. He also stated he is running for
Steve
Fabiano: stated he is running for State Representative and wanted to
introduce himself. He is a Republican,
business owner, member of the Portland City Council, and favors revenue sharing
to local government.
Julie Moore: endorses Fabiano.
19. Mayor and
Council comment:
Tubbs: encourages MML convention attendance and stated that
McNabb-Stange is up for the Board of Elected Officials Academy.
May:
encourages participation at Maranda’s Park Party.
Bowers:
asked
20. Adjourn.
Motion by Wood to adjourn at 8:30 PM.
21. Read and Approved:
Robert L. May, Mayor Thomas E. Emery,
City Clerk