City of
CITY COUNCIL MINUTES
1. Regular meeting called to order by Mayor May at 7:00 PM.
2. Present at roll call were members: Bowers,
City staff and appointees present:
3. Pledge
to the flag.
4. Approval of the agenda.
Motion
by Wood, with support by Tubbs, to add Item 8.D., Red Cross request to hold
Blood Drive in parking lot #4, and Item 8.E., Request for acceptance of donation
of funds for the purchase of “Summer Solstice” by Richard and Donna Tobias, and
to approve the Agenda as amended.
All ayes. Motion carried
5. Approval of the minutes of the regular
and closed session meetings of May 24, 2010 and the special workshop meeting of
May 27, 2010.
Motion
by Bowers, with support by Wood, to approve the regular and closed session
minutes of May 24, 2010 as presented and to correct the special workshop
minutes of May 27, 2010 to show Member Depue was not present and to approve the
minutes as corrected.
All ayes. Motion carried
6. Proclamations: (None).
7. Public
Hearings:
A. A public hearing to hear
comment and make a determination on the operating budget for 2010/2011 and the
millage rate to support that budget.
Public hearing opened at
7:04 PM.
No public comment.
Public hearing closed at
7:05 PM.
Consider Resolution 2010-16 to adopt the general
appropriations act and set the millage rate for fiscal year 2010/2011.
Tossava regretted loss of Code Enforcement
position.
Motion by McNabb-Stange, with support by Jasperse,
to adopt Resolution 2010-16 as
presented.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion carried.
B. A public hearing to hear
comment and make a determination on the final assessment roll for the 2010
downtown parking special assessment district.
Public hearing opened at
7:08 PM.
No public comment.
Public hearing closed at
7:08 PM.
Consider Resolution 2010-17 to approve the final
roll.
Motion by Tubbs, with
support by Wood, to adopt Resolution
2010-17 as presented.
Ayes: Bowers, Depue, Jasperse,
McNabb-Stange, Tubbs, Wood, and May.
Nays: Campbell and Tossava.
Absent: None.
Motion carried.
8. Formal
presentations and requests:
A. Request from Michael Bremer, candidate
for 87th District seat of State House of Representatives, to
introduce himself.
Mr.
Bremer was not present.
B. Request from Megan Lavell, Executive
Director of Thornapple Arts Council, for the Hastings City Band to use
Motion by Wood, with support by Bowers, to approve
request under direction of City staff.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion carried.
C.
Request from Michael
L. Barnaart, President of Walldorff Brewpub & Bistro, to allow street
closure for their anniversary celebration. Consider Resolution 2010-18
to stay the necessary ordinances.
Motion by Wood, with support by Bowers, to approve
request under direction of City staff and adopt Resolution 2010-18 as
presented.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
D. Request from Mark Englerth on behalf of
the Red Cross to hold a blood drive in Parking Lot #4.
Motion
by Wood, with support by McNabb-Stange, to approve request under direction of
City staff.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
E. Request from Richard and Donna Tobias to
donate funds to purchase “Summer Solstice”
as
a gift to the City.
Motion
by Wood, with support by Tubbs, to accept gift with appreciation.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
9. Recommendations from other Boards: (None).
10. Ordinances: (None).
11. Resolutions: (None).
12. Appointments: (None).
13. Bids, Contracts, Agreements, and Sales:
A. Consider purchase of a Handheld Data
Collector, accessories, and training in the amount
of
$16,980 as recommended by City Manager Mansfield.
Wood
asked about converting City residential.
McNabb-Stange
asked for detail of $16,980 total.
Motion
by Tossava, with support by Wood, to approve purchase as recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
B. Consider approval and authorization for
the Mayor and Clerk to sign a service contract
with
Green Gables Haven.
Motion
by Jasperse, with support by Tossava, to approve and authorize the Mayor and
Clerk to sign the service contract as
presented.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
C. Consider approval and authorization for
the Mayor and Clerk to sign City Recreation
Agreement
with YMCA of
Motion
by Tubbs, with support by Wood, to approve and authorize the Mayor and
Clerk
to sign the agreement as presented.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
D. Consider approval and authorization for
the Mayor and Clerk to sign a service contract
with
Tom Thompson and Glenn Stoneburner, Professional Code Inspectors, to perform
Construction
Code Administration and Enforcement and Rental Inspections.
Motion
by Wood, with support by Tossava, to approve and authorize the Mayor and
Clerk
to sign the service contract as presented.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
E. Consider approval and authorization for
the Mayor and Clerk to sign MDOT Contract No.
10-4030,
amending MDOT Contract 08-8069, regarding interest cost on the
Jobs
Today Loan for the Sidewalk Project.
Motion
by McNabb-Stange, with support by Wood, to approve and authorize the Mayor
and
Clerk to sign the contract as presented.
Ayes: Bowers, Depue, Jasperse,
McNabb-Stange, Tossava, Tubbs, Wood, and May.
Nays:
Absent: None.
Motion
carried.
F. Consider award of bid to Hallifax
Services for Parks- Lawn Mowing and Maintenance for
the
amount of $650/wk for a 3-year contract for a total of $18,200/28 weeks per
year as
recommended
by Director of Public Services Girrbach.
Motion
by Bowers, with support by McNabb-Stange, to award bid as recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
G. Consider award of bid to
Hallifax Services for Parking Lots-Lawn Mowing and Maintenance for the amount
of $100/wk for a 3 year contract for a total of $2,800/28 weeks per year as
recommended by Director of Public Services Girrbach.
Motion by Bowers, with support by McNabb-Stange,
to award bid as recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
H. Consider award of bid to US Pavement
Consultants for 2010/2011 Hot Mix Asphalt
Paving-Hand
Patching in the amount of $100/Ton for Top Course and $100/Ton for Base Course
for an estimated total of $20,000 as recommended by Director of Public Services
Girrbach.
Motion
by Wood, with support by McNabb-Stange, to award bid on a unit price basis as recommended.
Ayes: Bowers,
Nays: Tossava.
Absent: None.
Motion
carried.
I. Consider award of bid to Slagel
Construction, Inc. for 2010/2011 Sidewalk and Curb and Gutter Replacement under
Option #3 ($4.25/sqft 4” concrete, $4.70/sqft 6” concrete, $14.35/lnft curb
& gutter) as recommended by Director of Public Services Girrbach.
Motion
by Tubbs, with support by Tossava, to award bid on a unit price basis as
recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
J. Consider award of bid to
Hometown Tree Service for 2010/2011 Tree Trimming and Tree Removal in the
amount of $190/Removal and $75/Trim with the amount not to exceed $22,625 as
recommended by Director of Public Services Girrbach.
Motion
by McNabb-Stange, with support by Wood, to award bid as recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
K. Consider award of bid to
Haviland Products, Co. for Hydrofluosilicic Acid (HFS) in the amount of
$78.00/150# Cylinder for an estimated total of $5,740 as recommended by
Director of Public Services
Motion
by Tossava, with support by Wood, to award bid as recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
L. Consider award of bid to Superior
Asphalt, Inc. for Hubble/East/Eaton Water Main Project Asphalt Paving, in the
amount of $57.50/ton for Top Course and $57.59/Ton for Base Course for an
estimated total of $20,125 as recommended by Director of Public Services
Motion
by Wood, with support by Tubbs, to award bid on a unit price basis as
recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
M. Consider award of bid to
WaterSolve, LLC for Polymer in the amount of $1.62/lb for an estimated total of
$37,260 as recommended by Director of Public Services
Motion
by Wood, with support by McNabb-Stange, to award bid as recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
N. Consider award of bid to Elhorn Company
for Phosphate Poly/Ortho Blend in the amount of $13.00/gallon for an estimated
total of $32,500 as recommended by Director of Public Services
Motion
by Wood, with support by Tubbs, to award bid as recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
O. Consider award of bid to USALCO for Liquid
Aluminum Sulfate Hydrate Solution in the amount of $1.19/gallon for an
estimated total of $41,650 as recommended by Director of Public Services
Motion
by Wood, with support by Tossava, to award bid as recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
P. Consider allowing Hoffman Manufacturing
to repair two Hoffman Centrifugal Blowers at the Waste Water Treatment Plant in
the amount of $33,369 and to make repairs to the third with an estimated cost
of $15,000 as recommended by Director of Public Services
Motion
by
as
recommended.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion
carried.
14. Consent items without individual
discussion:
A. Invoices.
Barry County
Treasurer - $12,066.35
Lumec - $5,648.00
(DDA)
B.
Minutes of the Hastings Public Library Board of Directors meeting of
May 17, 2010.
C.
Letter from the Thornapple Arts Council thanking the City for support.
D.
Minutes of the
E.
Minutes of the Barry County Board of Commissioners meeting of May 25,
2010.
F.
MML Legislative Link dated June 1, 2010.
G.
MML Legislative Link dated June 8, 2010.
H.
Communication regarding LDFA/BRA meeting on June 16, 2010.
I.
Minutes of the Planning Commission meeting of June 7, 2010.
J.
Minutes of the DDA meeting of May 20, 2010.
K.
Motion
by Wood, with support by McNabb-Stange, to receive items 14.A. through 14.K.
inclusive and place on file.
All ayes. Motion carried
15. City Manager's report:
A. Director of Public Services
B. Fire Chief
C. Library
16. City Attorney's Report: (None).
17. Legislative Director's Report:
Tubbs
attended Mayor Exchange at Adrian and MML Region 2 meeting in
18. Open Public Discussion from the Floor:
Rodney Collins attended for Boy Scouts Troop 175 to earn
his Communication merit badge.
19. Mayor and Council comment:
Wood noted concern with recycling expressed by township and
out-of-county residents.
20. Consider
Closed Session as permitted by PA 267 of 1976, Section 15.268-8(c) for the
strategy and negotiation sessions connected with the negotiation of a
collective bargaining agreement.
Motion
by Wood, with support by McNabb-Stange, to enter into closed session at 8:12 PM
as permitted.
Ayes: Bowers,
Nays: None.
Absent: None.
Motion carried.
Return to open session at 9:20
PM.
21. Motion by Wood to adjourn at 9:20 PM.
22. Read and Approved:
Robert L