City of Hastings

County of Barry, State of Michigan

                                                                                                                                                                                                                               

 

CITY COUNCIL MINUTES

May 10, 2010

 

1.       Regular meeting called to order at 7:00 PM.

 

2.       Present at roll call were members: Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

          City staff and appointees present: Mansfield, Emery, Sarver, Caris, Girrbach, Hart, Holzwarth, and Fekkes.

         

3.       Pledge to the flag.

 

4.       Approval of the agenda.

         

          Motion by Wood, with support by McNabb-Stange, to approve the Agenda as presented.

          All ayes.  Motion carried.

         

5.       Approval of the minutes of the special workshop and regular meetings of April 26, 2010.

 

          Motion by McNabb-Stange, with support by Wood, to approve the minutes as presented.

          All ayes.  Motion carried.

 

6.       Proclamations: (None).

 

7.       Public Hearings: (None).

 

8.       Formal presentations and requests:

 

          A.       Consider request from Shana Schaefer, MOPS @ TVC, to hold a fundraiser at Tyden Park.  Consider Resolution 2010-08 to stay the necessary ordinances.

 

Motion by Tossava, with support by Tubbs, to approve request under direction of City staff, waive the park reservation fee, and adopt Resolution 2010-08.

Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

Nays:            None.

Absent:         None.

Motion carried.

 

          B.       Consider request from Cynthia Collins to allow parking on vacant Cit property located west of the Adrounie House.

                   Mansfield discussed request.  Fekkes suggested obtaining a hold harmless agreement.

 

Motion by Tubbs, with support by McNabb-Stange, to approve request under direction of City staff, obtaining a hold harmless agreement.

Ayes:            Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

Nays:            Bowers.

Absent:         None.

Motion carried.

 

C.                 Consider request from Shawn Winters, 4-H Stable Mate Goat Leader, to hold a fundraiser yard sale in Tyden Park.

 

Motion by Tubbs, with support by Tossava, to approve request under direction of City staff.

                   Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

                   Nays:            None.

                   Absent:         None.

                   Motion carried.

 

          D.       Consider request from Jim Ewer, Barry Amateur Radio Association, to hold Field Day activities in Tyden Park.  Consider Resolution 2010-09 to stay the necessary ordinances.

 

                   Motion by Wood, with support by Tubbs, to approve request under direction of City staff and adopt Resolution 2010-09.

                   Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

                   Nays:            None.

                   Absent:         None.

                   Motion carried.

 

          E.       Consider request from Bret Miller to use Fish Hatchery softball field for scrimmages.

 

                   Motion by McNabb-Stange, with support by Wood, to approve request under direction of City staff.

                   Ayes:                          Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

                   Nays:            None.

                   Absent:         None.

                   Motion carried.

 

9.       Recommendations from other Boards: (None).

 

10.     Ordinances:

 

First reading of Ordinance No. 458 eliminating the prohibition of serving alcohol at Sidewalk Cafes.

 

          Mansfield discussed the ordinance’s changes and liquor control commission requirements.

 

          Ordinance was read.

 

11.     Resolutions:

 

          A.       Consider Resolution 2010-10 regarding changes to parking violations and fines.

         

                   Mansfield discussed.

Campbell questioned how far is “too far from the curb”, commercial vehicles double parking downtown, parking long vehicles, blocking fire escape, no parking 2 AM to 6 AM, and stated that he opposed the resolution as written.

 

Motion by McNabb-Stange, with support by Wood, to adopt Resolution 2010-10 as presented.

Ayes:            Bowers, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

Nays:            Campbell.

Absent:         None.

Motion carried.

 

B.       Consider Resolution 2010-11 for a Charitable Gaming License for Thornapple River Rippers Quilt Guild.

 

          Motion by Wood, with support by Tossava, to adopt Resolution 2010-11 as presented.

Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

                   Nays:            None.

                   Absent:         None.

                   Motion carried.

 

12.     Appointments: (None).

 

13.     Bids, Contracts, Agreements, and Sales:

 

A.       Consider award of bid to Farnell Equipment Co. for Wastewater Treatment Plant Lab Cabinets and Countertops in the amount not to exceed $25,753 as recommended by Director of Public Services Girrbach.

 

          Girrbach discussed.

 

Motion by Tubbs, with support by McNabb-Stange, to award bid as recommended.

Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

Nays:            None.

Absent:         None.

Motion carried.

 

B.       Consider approval of and authorizing the Mayor and Clerk to sign a Construction and Grant Administration Agreement with the Cook Trust and the Seasonal Grille, LLC.

 

          Hart discussed changes in the document handed out at meeting.

          McNabb-Stange asked about payment procedures.

 

          Motion by Jasperse, with support by Tubbs, to approve and authorize the Mayor and Clerk to sign the Agreement as revised.

Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

          Nays:            None.

          Absent:         None.

          Motion carried.

 

14.     Consent items without individual discussion:

 

A.       Invoices.

                             Michigan Office Solutions - $11,000.00

                             Brush Works - $7,135.00 (DDA)

                             Interspiro - $132,926.60

                             Robinson Iron - $9,500.00 (DDA)

                             Kent Oil and Propane, Inc. - $7,709.59

                             Lakeland Library Cooperative - $6,420.75

B.                 Letter from Emily Graybill regarding recycling station location.

C.                 Minutes of the Hastings Public Library Board of Directors meeting of April 19, 2010.

D.                 The Loop from the MML.

E.                  Minutes of the Cable Access Committee meeting of April 19, 2010.

F.                  Minutes of the Planning Commission meeting of May 3, 2010.

G.                 Minutes of the DDA meeting of April 15, 2010.

H.                 Information from FEMA regarding Station Construction Grant Program.

I.                   MML Legislative Link dated May 4, 2010.

J.                   Minutes of the Barry County Board of Commissioners meeting of April 27, 2010.

K.                 Results from the May 4, 2010 election.

 

Campbell noted that City is continuing to work with other governments on recycling.

Wood commented that recycling is not free and Waste Management provides the service as a condition of the franchise agreement with the City.

 

          Motion by Campbell, with support by McNabb-Stange, to receive items 14.A. through 14.K. inclusive and place on file.

          All ayes.  Motion carried.

 

15.     City Manager's report:

 

          A.       Director of Public Services Tim Girrbach gave his monthly report.

 

          B.       Fire Chief Roger Caris gave his monthly report.

 

          C.       Library Administrator Evelyn Holzwarth gave her monthly report.

 

          D.       Receive report from the City Manager on the 2010 downtown parking special assessment district.

 

                   Mansfield presented and discussed.

 

                   Consider setting a public hearing at 7:00 PM on Monday, May 24, 2010 to receive comment and make a determination on the necessity of improvements in the downtown parking special assessment district for 2010.

 

                   Motion by Jasperse, with support by Tubbs, to set the public hearing as requested.

                   Ayes:            Bowers, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

                   Nays:            Campbell.

                   Absent:         None.

                   Motion carried.

 

          E.       Consider setting a public hearing for Monday, June 14, 2010 at 7:00 PM to hear comment and make a determination on the operating budget for 2010/2011 and the millage rate to support that budget.

 

                   Motion by Wood, with support by Campbell, to set the public hearing as requested.

                   Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

                   Nays:            None.

                   Absent:         None.

                   Motion carried.

 

          F.       Consider setting a workshop on May 27, 2010 at 7:00 PM with Atty. Gerry Fisher regarding the development of an intergovernmental services agreement.

 

                   Workshop will be held in the Council Chambers.

 

                   Motion by Jasperse, with support by Wood, to set the workshop as requested.

                   Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

                   Nays:            None.

                   Absent:         None.

                   Motion carried.

 

          G.       Consider approval of and authorizing the Clerk to sign Employer’s Change Requests for the employer’s defined contributions to the hybrid pension plans for non-union and DPS employees complying with the Personnel Policies and collective bargaining agreement respectively effective July 1, 2010.

 

                   Motion by Wood, with support by Tossava, to approve and authorize the Clerk to sign Employer’s Change Requests as presented.

                   Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

                   Nays:            None.

                   Absent:         None.

                   Motion carried.

 

 

          H.       Receive DDA & LDFA budget detail.

 

                   Mansfield noted changes and detail presentation.

                   Jasperse asked about DDA contributions to Michigan Avenue Bridge.  Emery responded.

 

16.     City Attorney's Report: (None).

 

17.     Legislative Director's Report:

 

          May and Tubbs attended MAM legislative meeting in Lansing.

 

18.     Open Public Discussion from the Floor:

         

Jim Brown: thanked Fire Department for pancake breakfast and ongoing excellent work and stated that he is working with Barry County Solid Waste Committee for a recycling facility on Enterprise Drive.

 

19.     Mayor and Council comment:

 

20.     Consider Closed Session as permitted by PA 267 of 1976, Section 15.268-8(d) to consider the purchase or lease of real property.

 

Motion by Wood, with support by Tubbs, to enter into closed session at 8:13 PM as permitted.

Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, Wood, and May.

          Nays:            None.

          Absent:         None.

          Motion carried.

 

Return to open session at 8:29 PM.

 

21.     Motion by Wood to adjourn at 8:29 PM.

 

22.     Read and Approved:

 

 

 

                                                                                                                  

          Robert L. May, Mayor                                                Thomas E. Emery, City Clerk