City of Hastings

County of Barry, State of Michigan

                                                                                                                                                                                                                               

 

CITY COUNCIL MINUTES

April 11, 2011

 

1.       Regular meeting called to order by Mayor Pro-Tem Tubbs at 7:00 PM.

 

2.       Present at roll call were members: Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, and Wood.

 

          Motion by Campbell, with support by Wood, to excuse Mayor May.

          All ayes.  Motion carried.

 

          City staff and appointees present: Mansfield, Emery, Leedy in place of Sarver, Caris, Girrbach, Hart, Holzwarth, and Crystal Morgan in place of Fekkes.

         

3.       Pledge to the flag.

 

4.       Approval of the agenda.

         

          Motion by Tossava, with support by McNabb-Stange, to add Item 8.B. letter from M. Klovanich, 15.F.1.  redistricting City Wards, and 15.F.2.  closed session to receive attorney-client privileged information, and to approve the Agenda as amended.

          All ayes.  Motion carried.

         

5.       Approval of the minutes of the workshop and regular meetings of March 28, 2011.

 

          Motion by Wood, with support by Tossava, to approve the minutes as presented.

          All ayes.  Motion carried.

 

6.       Proclamations:

 

          Mayor Pro-Tem Tubbs read a proclamation recognizing “Bike to Work Week.”

 

7.       Public Hearings: (None).

 

8.       Formal presentations and requests:

 

A.       Consider request from David Parker, MD, Board Chair, Barry Community Free Clinic, to hold a 5K run fundraiser.

 

Motion by Wood, with support by McNabb-Stange, to approve request under direction of City staff.

 

Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, and Wood.

Nays:            None.

Absent:         May.

Motion carried.

          B.       Letter from M. Klovanich regarding postal deliveries.

 

Campbell discussed letter and history of issue in 2002-2003 regarding mail delivery at curb vs. on building.

 

Bowers agreed and noted issue of snow knocking street-side mailboxes.

 

Motion by Campbell, with support by Bowers, to refer to staff for follow up.

 

Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, and Wood.

Nays:            None.

Absent:         May.

Motion carried.

 

9.       Recommendations from other Boards: (None).

 

10.     Ordinances: (None).

 

11.     Resolutions:

 

          Consider adopting Resolution 2011-07 amending the operating budgets for fiscal year 2010- 2011.

 

Motion by Wood, with support by Tossava, to adopt Resolution 2011-07 as presented.

 

Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, and Wood.

Nays:            None.

Absent:         May.

Motion carried.

 

12.     Appointments: (None).

 

13.     Bids, Contracts, Agreements, and Sales:

 

A.       Consider award of bid to K&H Concrete Cutting, Inc. for Concrete and Asphalt Saw Cutting in the amount of $2.75 per linear foot (traffic control included) for an estimated total of $13,750 as recommended by Director of Public Services Tim Girrbach.

 

                   Girrbach discussed.

 

Motion by Tossava, with support by McNabb-Stange, to award bid as recommended.

 

Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, and Wood.

Nays:            None.

Absent:         May.

Motion carried.

 

 

B.       Consider award of bid to Hamlett Environmental for an Open Channel Hydraulic Grinder in the amount not to exceed $54,576.00 as recommended by Director of Public Services Tim Girrbach.

 

          Motion by Wood, with support by McNabb-Stange, to award bid as recommended.

 

          Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, and Wood.

          Nays:            None.

          Absent:         May.

          Motion carried.

 

14.     Consent items without individual discussion:

 

          A.       Invoices:

                             Richard M. Cook Trust - $95,294.00 (Community Development)

B.                 Minutes of the Cable Access meeting of March 21, 2011.

C.                 Correspondence from the Liquor Control Commission.

D.                 Information regarding the Hastings Fire Department Annual Pancake Breakfast.

E.                  1st Quarter Summary from Professional Code Inspectors.

F.                  Minutes of the Planning Commission meeting of April 4, 2011.

G.                 Minutes of the Barry County Board of Commissioners Committee of the Whole meeting of April 5, 2011.

H.                 Minutes of the Barry County Board of Commissioners meeting of March 22, 2011.

I.                   Notice of Public Meeting from Pam Jarvis, Barry County Clerk.

J.                   MDNRE Development Project Agreement Amendment.

         

                   Motion by Wood, with support by Campbell, to receive items 14.A. through 14.J.

                   inclusive and place on file.

                    All ayes.  Motion carried.

 

15.     City Manager's report:

 

          A.       Director of Public Services Tim Girrbach gave his monthly report.

 

          B.       Fire Chief Roger Caris gave his monthly report.

 

C.                 Library Administrator Evelyn Holzwarth gave her monthly report.

 

D.                 Consider adoption of an Anti-Fraud, Anti-Theft, Anti-Corruption Policy.

 

Emery presented the policy.

 

Motion by Wood, with support by McNabb-Stange, to adopt Policy as presented.

 

Ayes:            Bowers, Depue, Jasperse, McNabb-Stange, Tubbs, and Wood.

Nays:            Campbell and Tossava.

Absent:         May.

Motion carried.

 

 

E.                  Receive report from the City Manager on the 2011 downtown parking special assessment district.

 

Consider setting a public hearing at 7:00 PM on Monday, April 25, 2011 to receive comment and make a determination on the necessity of improvements in the downtown parking special assessment district for 2011.

           

Motion by McNabb-Stange, with support by Wood, to set public hearing as requested.

 

                    Ayes:            Bowers, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, and Wood.

                   Nays:            Campbell.

                   Absent:         May.

                   Motion carried.

 

          F.1.    Emery and Mansfield presented three options for redistricting City wards based on 2010 census.  They stated that many other divisions were possible that would meet the population requirements.

 

F.2.    Consider Closed Session as permitted by PA 267 of 1976, Section 15.268-8(h) to consider material exempt from disclosure by state or federal statute (to receive privileged attorney-client communication).

 

                   Motion by McNabb-Stange, with support by Wood, to enter into closed session at 7:46 PM as permitted.

 

Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tossava, Tubbs, and Wood.

Nays:  None.

Absent:         May.

Motion carried.

 

Return to open session at 8:06 PM.

                  

 

          Motion by Campbell, with support by Jasperse, to adopt Option A as presented for redistricting.

 

Ayes:            Bowers, Campbell, Depue, Jasperse, McNabb-Stange, Tubbs, and Wood.

Nays:            Tossava.

Absent:         May.

Motion carried.

 

16.     City Attorney's Report: (None).

 

17.     Legislative Director's Report:

 

McNabb-Stange attended the MML Capital Conference regarding economic conditions and elimination of state revenue sharing (with potential return of 2/3 for meeting conditions in service sharing, employee compensation, and transparency).

 

 

 

18.     Open Public Discussion from the Floor:

 

Alan Klein from State Representative Calley’s office spoke regarding budget, medical marijuana, legislative health plan, and cost sharing.

 

19.     Mayor and Council comment: (None).

 

20.     Motion by Wood, to adjourn at 8:30 PM.

 

21.     Read and Approved:

 

 

 

                                                                                                                  

          Don Tubbs, Mayor Pro-Tem                              Thomas E. Emery, City Clerk